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Job Description

POSITION: Executive Assistant to Vice President and Chief Financial Officer

Full-time, non-exempt position

ORGANIZATION: Global Greengrants Fund (www.greengrants.org)

POSITION LOCATION: Boulder, CO CO (hybrid office and home working model).

Remote possible.

About Global Greengrants Fund: Global Greengrants Fund (GGF) is a Boulder, Colorado based public charity that mobilizes resources to communities worldwide to protect our shared planet and work toward an equitable world. We believe solutions to environmental harm and social injustice come from the people whose lives are most impacted. Every day, our global community of people on the front lines and donors comes together to support people to protect their ways of life and our planet. Because when local people have a say in the health of their food, water, and resources, they are forces for change. Since our founding over 28 years ago, we have made more than

14,000 grants in 168 countries, mobilizing more than $100 million to support the work of local groups. Global Greengrants Fund is committed to increasing diversity and inclusion throughout our organization and workforce.

Position Overview: The executive assistant provides high-level administrative support to the Vice President and Chief Financial Officer (CFO) by performing clerical functions such as preparing correspondence, handling confidential information, arranging conference calls and meetings, handling travel logistics, taking notes at meetings, editing and proofreading, handling information requests, preparing and reviewing financial presentations, answering office phone calls and receiving visitors, and conducting research.

Responsibilities, including but not limited to:

• Organizes emails, assists with and writes correspondence, as well as prepares other documents for donors and colleagues of the CFO, editing and proofreading as necessary.
• Supports the annual budget development process, audit process, human resource management, and day-to-day financial accounting processes as needed.
• Reviews monthly status of revenue and expenses, projected vs. actual, to help ensure targets are met.
• Coordinates travel schedule, books flights/hotels, obtains visas and handles logistical arrangements for the CFO. Compiles documents for travel-related meetings.
• Prepares the expense reports of the CFO.
• Prepares and reviews all internal and external financial presentations and agreements for the CFO.
• Keeps donor database updated with actions of the CFO and ensures all donor related deadlines are met.
• Provides research for the CFO as necessary.
• Provides administrative support to the board of director committees that are working with the CFO
• Manages and schedules internal and external meetings; working closely with other administrative and support staff in many cases
• Assists with the RTD EcoPass program
• Aides in the coordination of other meetings sponsored or managed by

Greengrants including communications, logistical and travel arrangements.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Maintains confidentiality in all matters.
• Other tasks as assigned, including acting as a personal assistant to the CFO.

Required Qualifications:

• Previous work experience and satisfaction with working in an administration or executive support role.
• Experience organizing meetings, arranging international travel, and managing budgets
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks.
• Strong writing, proofing and editing skills. Ability to adjust tone and style to appropriately address a variety of audiences.
• Strong skills in analyzing financial information.
• Experience in human resource management.
• Proficiency with MS Office Suite; with expertise in Outlook, Word, PowerPoint and Excel and database management systems (Financial Edge and Raiser’s Edge preferred).
• Excellent communication and people skills in person, over the phone, via email and social media.
• Detail oriented, outstanding project and time management skills.
• Able to work as a part of a team, as well as independently, and handle requests from multiple parties, often on tight timelines.
• An enthusiastic and upbeat personality, and an eagerness to learn new skills.

Preferred Qualifications:

• Bachelor’s degree
• Three to five years of experience supporting senior level executives in a non- profit organization.
• Experience working with foundation, individual and corporate donors.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Excellent problem solver.
• Commitment and understanding of the Greengrants mission.

Reporting Relationships:

This is a full time (40hrs/week) non-exempt position located in Global Greengrants

Fund’s Boulder, Colorado office. The Executive Assistant reports directly to the Vice President and Chief Financial Officer.

Direct Reports: None

Internal codes: (to be completed by HR)

CANPO reference – Executive Assistant. Executive Secretary

Compensation:

Salary will be commensurate with experience ($55,000 USD starting) or regional- equivalent salary if remote. Exceptional benefit package: including health, dental and vision insurance, 403b retirement plan, and flex plan.

To Apply:

Please send the following documents via email by February 4, 2022 or until filled. Subject line should read “Executive Assistant - CFO”:

• A cover letter explaining your interest in this position and detailing your experience.
• A current resume summarizing your related work experience and education background.
• Brief professional writing sample (memo, report or business letter). No more than 2 pages.
• Members of all underrepresented groups are encouraged to apply.

Global Greengrants is an equal opportunity employer with a strong commitment to

diversity, equity, and inclusion. We prohibit discrimination on the basis of race, color,

religion, sex, age, national origin, sexual orientation, gender identity or expression,

disability, veteran status, marital status, or any other legally protected status.

Date revised/approved: January 24, 2022

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Work Location: Remote