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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The Office of Medical Student Education at the University of Michigan Medical School seeks a dynamic and dedicated individual to serve as an Administrative Coordinator for the Center for Experiential Learning and Assessment (CELA), which includes the Doctoring and the Standardized Patient (SP) Programs. This position will report directly to the SP Program Director and the Doctoring Program Manager, and will work closely with other members of the CELA team. The incumbent will be responsible for providing support to Doctoring faculty and students, which includes student records, preparation of course materials and event organization, as well as supporting SP program hiring, scheduling, database management, payroll, and SP session activities.  

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

The Administrative Coordinator will be responsible for providing comprehensive support to the Doctoring and Standardized Patient (SP) Program.  This shall include, but is not limited to, responsibilities with the following: faculty and student support, maintenance of student records, preparation of course materials and event organization, administrative support for SP program hiring, program scheduling, database management, payroll, and SP session activities.  Specific responsibilities for this position are as follows: 

1. Doctoring course support:
       a. Manage Canvas courses for Program, including calendars, grading and assignments  
       b. Review and post instructional packets for faculty and students via DropBox and Canvas
       c. Monitor student assignment completion, grading and remediation plans
       d. Organize and oversee room reservations, attendance, technology set-up and materials for instructional sessions
       e. Assist with development and execution of Standardized Patient events
        f. Coordinate MSTP student clinical and Standardized Patient refresher exercises
        g. Act as first point of contact for assigned cohorts of faculty and students

2. Assist the SP Program Administrative Coordinator in the daily operation of program activities. This includes the following responsibilities:
       a. Review the daily and weekly calendar to ensure proper preparation for all activities
       b. Oversee program hosting for SP activities and special events
       c. Complete SP payroll
       d. Provide backup for program invoicing and financial reports
       e. Monitor Clinical skills room supplies and maintenance

3. Assist the SP Human Resources Administrator with the following:
       a. Review, screen, and determine eligibility of SP applicants
       b. Coordinate and conduct interviews
       c. Partner with the CELA Administrative Coordinator to facilitate the hiring processes and ensure completion of temporary    
           employee paperwork
       d. Provide backup for the program hiring process
       e. Maintain SP database, track performance and attendance
       f. Collect SP availability and confirm work schedules

4. Assist Standardized Patient Educators with the following:
       a. Provide support for case training and administration
       b. Review videos for quality assurance

Required Qualifications*

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Proven ability to work with medical faculty, staff, students and standardized patients in a team oriented environment.
• Outstanding communication and interpersonal skills.
• Excellent planning, organizational skills and problem solving skills.
• Experience with developing and conducting project presentations.
• Ability to learn and efficiently use digital media software used for scheduling, creating checklists, and recording clinical examinations.

Additional Information

The Office of Medical Student Education is currently working in predominately remote settings due to the COVID-19 pandemic.  This position will require a combination of in-person and remote work as staff transition back to our Ann Arbor offices.  All staff are provided with a monitor, laptop and related accessories.  Remote office equipment such as desk, chair and printer are not provided for remote work.  Staff must supply their own reliable internet access.  Basic supplies such as paper and pens, are stocked at the business location and are available to remote staff for pick-up.

This position will periodically move boxes and supplies weighing up to 20 lbs within buildings while utilizing proper safety techniques.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.